Working with WORD, Google Doc, and RFT formats

This month we will explore Microsoft Word, Google Docs and RTF files. All three formats are powerful teaching tools that can encourage good study habits and help develop critical thinking skills. Educators can have books formatted as Word, Google Docs or RTF files.

Accessibility Features WORD and Google Docs

• Includes content related graphics which are programmed with alternate text descriptions that can be read aloud.
• Font style matches the original text (i.e. bold, italics, underline).
• Page numbers correspond to the page numbers of the printed text.
• Footnotes are positioned within text to provide greater understanding of content.
• Headings are created for navigation and can be viewed in the document maps.
• Microsoft Word files can be easily saved as RTF files.

Compatible programs that work with WORD/Google Docs

• Kurzweil 3000
• Features in programs that read the document out loud like Speak in MicrosoftWord and Read Aloud in Google
• Grammarly – works as an add-on in both WORD and Google Docs for grammar and style suggestions
• Google Drive & OneDrive – both offer cloud storage and syncing for WORD and Google Docs files

An RTF, or Rich Text Format, is a simple document file of text and graphics developed for easy transfer between applications, platforms and output devices. At AIM-VA, an RTF file is directly converted from NIMAS files with all original NIMAS features built in. RTF files are versatile because they store text with formatting (fonts, bold, italics, colors, etc.) making them for readers who may need text-based content with accessible formatting.

Accessibility Features RTF

• RTFs can be opened by using a variety of programs on the computer as well as many mobile devices
• Requires a compatible text-to-speech program to have the text read aloud
• Easily editable size and color
• Screen readers can process RTF files, making them useful for users who are visually impaired

Compatible programs that work with RTF files

• Kurzweil 3000
• Notepad
• MicrosoftWORD and Google Docs
• Built-in utilities like WordPad for Windows and TextEdit for Mac
• ... and other basic word processing software
• Vision reading devices such as screen readers and braille displays
• Grammarly – works as an add-on in RTF files for grammar and style suggestions

Teaching Strategies for use with WORD/Google Docs and RTF files

Here are some engaging strategies to bring Word, Google Docs or RTF files to life in your classroom:

• Annotate: Add notes to reading material by commenting or further explaining what is read
• Notes: Keep track of important ideas by creating notes and use as a study guide