Skip to main content
AIM VA Accessible Instructional Materials logo

COVID-19 Support

Welcome to AIM-VA: Support for new Digital Rights Managers (DRMs)

August 17, 2020

Thank you for registering with AIM-VA! Here are two ‘How To’ videos to help you start using accessible instructional materials with eligible students.

How do I add a student?
Since all AIM-VA orders must be attached to the specific student that needs the materials, you must first add students before you can order materials. This video will show you step by step the process that users must take to add students to the portal.

How do I certify a student as eligible?
If a student is added by a DRM, then the student will need to be certified before orders are processed. This can be done by either a Certifying DRM, Lead DRM, or Division Administrator. This video will show how to certify a student once the eligibility requirements are processed through the IEP and confirmed as having a print disability by the school division's Competent Authority.

You may also request personalized trainings. We are available by telephone, e-mail, and virtual zoom meetings. Don’t hesitate to call our HelpDesk at 888-496-0252 or email

DBVI Braille Order Returns

June 23, 2020

Due to Covid-19 issues, the Department for the Blind and Vision Impaired will not be charging a late fee for the return of overdue braille materials for the current school year. The fees will be waived and the school systems are asked to return the materials as soon as possible.

AIM-VA Ordering Portal Tips

June 4, 2020

Join us for these AIM-VA Ordering Portal workshops to learn more about the built-in features available to you as a DRM. Learn more about ordering large prints, being a Lead DRM or Division Administrator and how to use our StreamIt! read loud program with ePubs that you order for students.

These helpful webinars have been created just for you!

Ordering Large Print Materials @ AIM-VA

June 11, 2020 @ 10:00

The Writing Desk: How to Create Large Print Editions of Your Books ...

Join us to learn how to order textbooks, workbooks, reading books and other instructional materials your students need in large print format from the AIM-VA catalog. Whether you have a hard-copy paper original or a digital file, this workshop will also show you how to order paper-based large print versions of your worksheets and teacher made packets!

Navigating the AIM-VA Portal

June 18, 2020 @ 10:00

This webinar is designed for our Lead DRMs, Division Administrators and Special Ed Directors. In this session, we will show you how to manage DRMs and students in your division. You’ll learn how to perform basic administrative tasks such as upgrade DRM roles, remove DRMs, transfer students and orders, indicate students who have graduated and other important functions of the AIM-VA portal. You’ll become an effective manager of your division within the AIM-VA portal.

Reading Books within the AIM-VA Portal

June 25, 2020 @ 10:00

Did you know you could read books within the AIM-VA Ordering Portal? If your students have internet access this summer, they can use the AIM-VA bookshelf, StreamIt to view and listen to ePub versions of books. This workshop will show you how to order ePubs, view and listen to them on the StreamIt bookshelf within the AIM-VA Portal.

Follow-Up to the ARE YOU CHROME READY? workshops

May 27, 2020

Please join us next week as we wrap up our Are You Chrome Ready? workshop series @ 10:00. Click on the workshop links to register, now!

Monday, June 1st: Hands-On Chromebook Accessibility Review
An interactive session where we will review built-in accessibility features and keyboard shortcuts through student scenarios. We will practice what we’ve learned in May by identifying and activating Chrome features that support the learning needs of various student circumstances. Let’s take this opportunity to discuss and share solutions to help our students!

Thursday, June 4th: Using AIM-VA files with the Chromebook
An overview and ‘how-to’ workshop on using AIM-VA’s accessible book and worksheet formats on a Chromebook. We’ll discuss the meaning of file accessibility and learn how to download, distribute and interact with PDFs, RTFs, Word Docs and ePubs. You’ll learn how the integration of these file attributes and Chrome’s extensive accessibility options provide incredible value for our students.

Virtual HELPDESK Sessions

May 13, 2020

The AIM-VA HelpDesk is now available for special one-on-one virtual screenshare sessions to help DRMs, Certifying DRMs, Lead DRM’s, Division Administrators and/or Special Education Directors navigate the AIM-VA portal. Meet with Frances to learn about setting up your students; management features for your school and/or your division; having your students read online within the AIM-VA Portal using StreamIt!, and many other built-in supports. To set up a virtual meeting, simply contact AIM-VA!

Are You Chrome Ready? workshops

May 1, 2020

Beginning in May, AIM-VA will provide Chrome and Chromebook accessibility training sessions. These 15-minute virtual sessions will offer a 10-minute overview of an accessibility feature built within the Chrome Internet Browser and available on Chromebooks. The sessions will be followed by a 5-minute Q&A. Remember, to have your Chrome-ready Computers or Chromebooks available when you join us as we work together to support our students using various built-in accessibility features. All sessions are Tuesday/Thursdays at 10:00 AM. Register below:

Discounted and FREE Reading Software & Apps for Access to AIM

April 24, 2020

To assist your students in benefitting from distance learning activities, we have researched and are providing you with the following information. Each of these reading software/apps providers not only support access to AIM-VA files but often, other reading requirements your students may have for their distance learning assignments.

Tool Hardware Compatibility DISCOUNT PRICING AIM-VA Formats
ClaroRead Chrome PC, MAC, Chromebook Free during COVID-19 WORD, PDF: Accessible, PDF: Fully Accessible, RTF
Kami PC, MAC, Chromebook Full premium service free to all closed schools WORD, PDF: Accessible, PDF: Fully Accessible, RTF
Kurzweil 3000 PC, MAC, Chromebook Free during COVID-19 Word, PDF, EPUB, RTF, TXT
JAWS Computer running Microsoft® Windows® JAWS, ZoomText, & Fusion free of charge for personal computers at home, till June 30, 2020 Word, Google Docs
Read&Write (Fluency Tutor) for Google Chrome PC, MAC, Chromebook Free access until the end of the school year Read text in Word, Google Docs and on the Web
Snap and Read Chrome OS, Windows, MacOS Students have free access to all services. Parents are encouraged to contact their child's school for more information Read text in Word, PDF, EPUB, RTF, Daisy, and on the Web

Continuity of Learning Worksheet Packets

April 21, 2020

We are aware that most school divisions’ Continuity of Learning plans have brought about an increase in the use of worksheets as teaching materials and these worksheets may or may not be accessible to our special education students. AIM-VA is here and ready to help you and your students tackle this. As promised, our remote AIM-VA site is now open and ready to convert hard-copy, paper worksheets into accessible versions. We are pleased to announce the start of our Ready-To-Go Worksheets initiative. You now have the opportunity to send all of your worksheet packets to be converted at one time.

Discounted and FREE Internet Service Providers in Virginia

April 7, 2020

To help you and your students benefit from distance learning activities, we have researched and are providing you with the following information. Look to see which of these providers are available in your area. Pass the information on to your school division and/or your student’s parents.

  • Free public WIFI for 60 days, will not terminate services if not able to pay
  • A waiver request can be submitted by customers to waive late fees
  • Is waiving all late fees and will not terminate residential customers or small businesses for the next 60 days if due to financial circumstances surrounding COVID-19
  • Data usage limits are suspended for residential customers during the COVID-19 time period
  • Company opens Xfinity WIFI Network hotspots at businesses and outdoor locations nationally for Free
  • Offers unlimited data for Free
  • No disconnect or late fees
  • Offers low-income families who live in a Comcast service area and are new customers a 60-day complimentary Internet Essentials service (normally available to all qualified low-income households for $9.95/month)
  • Offers the Connect2Compete program with the first 2 months free of service and $9.95/month after
  • Resources for discounted, refurbished equipment through their PCs for People program
Charter Spectrum
  • Offers free 60-day Spectrum Internet and WIFI to qualifying households with K-12 and college students
  • Offer is only to those who currently do not have Spectrum internet service and are within the area of service
  • Call 1.844.488.8398
  • Unlimited data for existing customers 60 days starting March 18th
  • Also waiving per-minute international toll charges from U.S. to CDC-Level 3 countries effective 3/17
  • Any orders will now get free next-day shipping and the activation fees will be waived
  • Will not terminate services of existing customers if unable to pay due to hardships from coronavirus
  • Late fees and overage charges for residential or small business customers are waived during this time
  • Affordable options for low-income households for internet options to support distance learning
  • An addition of high-speed data of 15GB to existing customers as well as no data caps for Fios and DSL broadband internet plans

COVID-19 School Shutdown Q&A

April 1, 2020

AIM-VA is currently accepting any curriculum-based material submitted in electronic form. As schools are providing packets of worksheets and reading material to students, these materials should also be submitted to AIM-VA. All materials will be returned in a PDF:Accessible format so eligible students can independently complete work assigned by their teachers on Chromebooks, iPads and computers. Paper packets, textbooks and reading books will also be accepted for conversion within the next two weeks as AIM-VA finalizes a remote conversion office to handle hard copy requests of 30 pages or less. The start date of this remote option will be announced via an AIM-VA Blast through DRM emails. The Department for the Blind and Vision Impaired (DBVI) is currently working as usual to provide Braille formats of needed hard copy and curriculum-based materials for eligible students ordered through the AIM-VA Ordering Portal.