Terms and Conditions for Ordering and Using Accessible Formats
from AIM-VA with Eligible Students

In accordance with conditions made by the Virginia Department of Education, the Office of the Attorney General for the Commonwealth of Virginia, and the Accessible Instructional Materials of Virginia (AIM-VA) center at George Mason University:

  • Copyrighted instructional textbooks, reading books, supplemental materials and curriculum-based materials that are produced in accessible formats and provided by AIM-VA may never be used in lieu of purchasing a hard-copy book.
  • A purchased copy of the textbook, reading book, supplemental materials or curriculum-based materials must be assigned to, checked out by or owned by the student for whom the accessible format is being ordered.
  • Accessible formats assigned to eligible students are exclusively for their use; the accessible format may not be reproduced, distributed, or used by other students.
  • Accessible formats provided in Large Print or on CD must be returned to the AIM-VA Center.
    • Ordered for the school year; return by June 30th
    • Ordered for summer school; return by August 15th
  • Accessible formats downloaded from the AIM-VA site must be removed from all electronic equipment (i.e., computers, tablets, flash drives).
    • Ordered for the school year; remove by June 30th
    • Ordered for summer school; remove by August 15th

Ordering and Returning Braille Textbooks and Workbooks

The following are policies put forth by the Library Resource Center (LRC), Department for the Blind and Vision Impaired (DBVI).

  • Through AIM-VA, the LRC will provide books that are required for a student's academic program, such as texts, novels, (SOL) Standards of Learning test preparation materials.
  • If the book is not already available in Braille, the LRC will request that two print copies of the book be sent to the LRC along with a copy of the order.
  • A class syllabus with dates is strongly recommended to accompany all orders. If a syllabus is not received along with the textbook order, the textbook will be transcribed from front to back, according to the transcribers’ schedules.
  • School divisions should check all shipments for accuracy. Discrepancies must be reported to the LRC within 30 days of receipt of shipments. The LRC will address discrepancies, replace any missing items and make the necessary changes to its records. After 30 days, school systems are responsible for all items listed on packing slips.
  • School divisions will be assessed $18.24 for each volume of Braille that has not been “retained” or “reassigned” through AIM-VA by May 31 or received at the LRC by July 1 or that is received damaged beyond use.
  • School divisions must include a "textbook return confirmation" form in each grey shipping container that lists the contents of the container.
  • "In person" delivery of Braille textbooks, workbooks and novels to the LRC at the end of the school year is encouraged. Deliveries must be scheduled in advance.
  • For a full description in addition to forms that may be required by the LRC please visit http://www.vdbvi.org/braille_texts.htm

Ordering and Returning Audiobooks from Learning Ally

The following summary of policies are set forth by Learning Ally.

  • The contents of all Learning Ally audiobooks and materials are protected under U.S. Copyright Law. Learning Ally strictly regulates the distribution of copyright protected materials within a qualified member population that has provided documented evidence of a qualified disability in accordance with 17 U.S.C. § 121 (commonly known as the “Chafee amendment”), which may include persons having a learning disability, visual impairment, or other physical or mental disability that limits the ability to effectively read standard print. Copying, sharing, or redistributing Learning Ally books or materials in any form to any person is strictly prohibited by law and is a violation and infringement of publishers’ rights and the terms of your membership. Violators face a permanent suspension of Learning Ally membership benefits and possible civil or criminal penalties.
  • Learning Ally grants you a nontransferable, non-exclusive, limited license to use audiobooks and materials supplied to you in accordance with these Terms of Service. You hereby agree and acknowledge, under penalty of perjury (see 18 U.S.C. § 1001 et seq.), that you understand these Terms of Service and agree to all terms and conditions of Learning Ally membership including all terms and conditions of your Membership Application and these Terms of Service. You agree not to copy, share, or redistribute Learning Ally audiobooks or materials in any form, to any person, and you understand that to do so may result in permanent suspension of Learning Ally membership benefits and possible civil or criminal penalties (see 17 U.S.C. §§ 501 et seq., 1201 et seq.; 18 U.S.C. § 2319).
  • Access to the Services through your account by anyone other than you, is prohibited. You agree to maintain as confidential and not disclose your login credentials to any person other than your student. You are responsible for all usage or activity on your account, including use of your account by any third party, whether or not authorized by you. You shall notify Learning Ally promptly if you become aware of any unauthorized use of your account.
  • For a full listing of the Learning Ally Terms of Service, please visit https://www.learningally.org/individual_tos/
Subscribe > blog icon